This site uses technical (necessary) and analytics cookies.
By continuing to browse, you agree to the use of cookies.

Stato Civile

Transcription of Civil Status Records

Italian citizens are required to register in Italy any civil status event (birth, marriage, divorce, death) that concerns them and has occurred abroad. To request the transcription of civil status records issued in Sri Lanka or the Maldives, an appointment must be booked at the Embassy via the Prenot@mi portal.

Certificates to be transcribed in Italy must be submitted to the Embassy in original form, already legalized by the Ministry of Foreign Affairs of Sri Lanka or the Maldives. These documents will not be returned.

BIRTH RECORDS

Newborns who have at least one parent holding Italian citizenship, even if born abroad and possibly holding another citizenship, are considered Italian citizens. Therefore, their birth must be registered in Italy.

To request the transcription of a birth certificate, the following documents must be submitted to the Embassy:

  • Birth certificate, or extract copy, issued by the competent Civil Registry Office of the country of residence. The certificate must already be legalized by the Ministry of Foreign Affairs of Sri Lanka or the Maldives;

  • Valid passports of both parents. The Italian parent must present a valid Italian identity document (identity card, Italian passport, or certificate of Italian citizenship).

Additionally, the birth transcription request form must be completed, dated, and signed.

If the birth certificate to be transcribed concerns a minor, this specific form must be used.

As the authenticity of documents issued in Sri Lanka must be verified by the International Organization for Migration (IOM), as outlined in the “Translations and Legalizations” section of this website, the records will only be forwarded to the relevant Italian municipality once these verifications are complete.

MARRIAGE RECORDS

For a marriage involving an Italian citizen and celebrated abroad to be legally valid in Italy, it must be transcribed at the appropriate Italian municipality.

To request the transcription of a marriage certificate, you must appear in person at the Consular Office after booking an appointment through the Prenot@mi portal, and submit the following documents:

  • Marriage certificate, or extract copy, issued by the competent Sri Lankan or Maldivian Civil Registry Office. The certificate must be legalized by the Ministry of Foreign Affairs of Sri Lanka or the Maldives;

  • Valid passports of both spouses.

The marriage transcription request form must also be completed, dated, and signed.

As the authenticity of documents issued in Sri Lanka must be verified by the International Organization for Migration (IOM), as outlined in the “Translations and Legalizations” section of this website, the records will only be forwarded to the relevant Italian municipality once these verifications are complete.

DIVORCE RECORDS

To request the transcription of a divorce decree involving an Italian citizen, the marriage must have been previously registered in Italy.

A divorce decree issued abroad is not automatically recognized in Italy; it must be transcribed in the Civil Registry of the competent Italian municipality. The divorce decree must be translated into Italian and legalized. Further information on the translation and legalization process is available in the “Translation and Legalization of Documents” section of this website.

The Italian citizen requesting the transcription of the divorce must book an appointment at the Embassy using the Prenot@mi portal and submit the following documents:

  • NISI and ABSOLUTE judgments issued by the competent local court (original or certified copy), legalized by the Ministry of Foreign Affairs of Sri Lanka or the Maldives;

  • Copies of the passports of both former spouses.

The divorce transcription request form must also be completed.

As the authenticity of Sri Lankan documents must be verified by the International Organization for Migration (IOM), and as the translation of the divorce decree must also be arranged by the IOM, as outlined in the “Translations and Legalizations” section of this website, the documents will be sent to the relevant municipality only after the conclusion of these procedures.

Once the verification and translation process is completed, the Embassy will legalize the documents and send them to the competent municipality in Italy. Please note that the Italian Civil Status Officer must verify that the foreign judgment complies with the requirements of Article 64 of Law No. 218 of May 31, 1995. Specifically, the judgment must have been issued by a competent court and must entail the irreversible dissolution of the marital bond. The foreign judgment must clearly show that the decision is final, non-appealable, and indicate the date from which the effects apply.

DEATH RECORDS

The death of an Italian citizen that occurs abroad must be registered in Italy at the municipality of last residence, AIRE registration, or place of birth.

To register the death, the following documents must be submitted:

  • Death certificate issued by the Civil Registry Office of Sri Lanka or the Maldives in the territory where the death occurred. Before submission to the Embassy, this certificate must be validated by the Ministry of Foreign Affairs of Sri Lanka.
    IMPORTANT: The validation must relate to the authority that issued the certificate, not to any translations or registry entries;

  • Copy of the Italian passport of the deceased and the passport of the person requesting the transcription;

  • Completed, dated, and signed death transcription request form.